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Lead Budget and Systems Analyst
    Staff - Career
Personnel Program PSS-Uncovered
Work Hours Monday-Friday, 8:00am-5:00pm
Percentage of Time 100
Organizational Area Academic Affairs: Research & Graduate Studies - Research Grants Program Office (RGPO)
Location: Oakland, CA
Posting Salary $66,200 - $100,600 (Min Range - Mid Range)
Job Close Date 12-15-2014

This position is part of the Research Grants Program Office (RGPO) within the Office of Research and Graduate Studies (ORGS). The RGPO consists of several grant-giving programs that are administered by the University for the University of California or on behalf of the State of California. These programs are the California Breast Cancer Research Program, the Tobacco-Related Disease Research Program, the California HIV/AIDS Research Program, and the UC Research Initiatives (UCRI), including the Proof of Concept, the Multicampus Research Programs and Initiatives, and the Lab Fee Research Program. The RGPO has two central administrative units to support grant review and administration, financial and budgetary services, database management, and other core administrative needs to all of the grant programs. These services are provided by the Grants Budget, Finance and Administration (GBFA) Unit and the Contract and Grants (C&G) Unit.

Reporting to the Director of the GBFA, this position will oversee: research grant budget and financial analysis; research grant portfolio maintenance; reporting and benchmarking; fiscal control/compliance; and participate in short- and long-term financial and business planning. The incumbent will serve as the primary RPGO liaison with UCOP's centralized Business Resource Center (BRC) and UCLA accounting (which provides accounts payable and budget support for UCOP), as well as serving as the primary liaison with the research grant programs within RGPO.

The incumbent will focus on a specific portfolio of grants comprising within the UCRI program totaling approximately $22 million of the $52 million new grant portfolio each year, as well as 125 (31%) of the 412 active grants that are ongoing. The incumbent will focus on identifying, encumbering and paying new grant awards in the existing and evolving financial systems. In addition, this position will ensure timely grant award payments and the recording of the appropriate encumbrance entries related to such payments in the existing and evolving financial systems.

The incumbent will prepare annual operating budgets for research grant programs and centralized units; produce monthly and quarterly grant program expenditure reports; analyze spending patterns and trends; review monthly reconciliations of general ledgers and NPEARS submitted for processing; resolve problems associated with vendor payments (including honoraria, travel, and entertainment expenses as related to the participants of 8 to 12 annual peer review panel); and review grant contracts and independent consultant agreements.

The incumbent will collaborate and provide some guidance and direction to a Senior Budget Analyst and a Budget Specialist who both report to the director of GBFA.

Job Requirements:

Bachelor's degree in business administration, accounting or allied field, and four years of progressively responsible experience performing a range of financial functions including fiscal planning analysis, budgetary systems and forecasting, and accounting (general accounting / fund accounting / contract and grant accounting) for UC or in a comparable non-profit environment; or equivalent combination of education and experience.

Ability to identify and analyze information from a variety of sources.

Requires ability to present complex finance related information in a clear and concise manner, both in writing and verbally.

Must be skilled in use of Microsoft Office and common desktop/web applications.

Solid grounding in overall principles and practices of budget and financial planning/management and accounting practices, and extensive skills in fiscal analysis, planning, preparation, and administration of multi-million dollar budgets with multiple funding sources.

Keen analytical skills as demonstrated by the ability to compile, analyze, and interpret statistical data and perform long range planning and forecasting. Ability to develop and use various computing methodologies and techniques to translate large and complex datasets into workable forms.

Demonstrated ability to use quantitative models depicting various financial events and proposals from which to evaluate and assess various financial and budgetary implications, and to formulate viable recommendations.

Proven problem-solving skills including the ability to research and assess information and financial data, identify problems, generate alternatives, determine appropriate action, and oversee change implementation in resolving issues and improving systems and processes (e.g. financial, operational, marketing).

Strong project management and organizational skills as demonstrated by the ability to prioritize work, set and meet deadlines, and create systems to effectively track projects and other information; flexibility to adjust to the changing needs of the department.

Excellent written and verbal communication skills to articulate ideas and issues clearly and concisely using proper grammar, vocabulary, and business style with all levels of staff, consultants and others.

Strong interpersonal skills as demonstrated by ability to work collaboratively and productively with a diverse population including UC campus faculty and staff and outside vendors; strong customer service focus to respond positively and proactively to problems.

Ability to work both independently and collaboratively as part of a team.

Ability to follow-up on assigned or requested service from customers from the starting point to the end of the service.

MBA or related degree and/or CPA certification.

Knowledge of and/or experience working with UC financial systems and applying UC budgetary/financial policies and procedures.

Some experience designing and implementing database application systems and interfaces.

Experience with training other staff in systems. Preferred

Special Conditions of Employment: Travel outside of normal business hours
Other Special Conditions of Employment

Successful completion of a background check is required for appointment to this critical position.

Click Here for more information Quicklink for Posting jobs.ucop.edu/applicants/Central?quickFind=57927 To apply for this position, please be prepared to attach your resume and cover letter as part of the application process.

This position maps to Payroll Title Financial Analyst 4 (Job Code: 7710).

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