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CALIFORNIA STATE UNIVERSITY, CHICO
Staff Human Resource Services Office of Staff Human Resource Services: 530-898-6771
Kendall Hall, Room 222 Job Line (Updated Weekly): 530-898-6888
Chico, CA 95929-0010 Staff Human Resource Services Fax: 530-898-5120
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for benefits is based on an appointment of half time or more for a period exceeding six months. Employees appointed less than half time or less than six months are not eligible for health and dental benefits, but do receive prorated sick leave and vacation.
VACANCY ANNOUNCEMENT
California State University, Chico is an Equal Opportunity / Affirmative Action Employer. CSUC hires only individuals authorized to work in the United States.
As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University's 6th Strategic Priority that focuses on sustainability, stewardship, and the environment. http://www.csuchico.edu/sustainablefuture/.
(09-0044) PRESIDENTIAL AIDE JULY 13, 2009
Full-time, permanent (after one-year probationary period) in the Office of the President. The incumbent will provide clerical support of a confidential nature. Incumbents with confidential designation are not covered under collective bargaining. Please visit our Web site at www.csuchico.edu/prs.
POSITION: The Presidential Aide directs, coordinates, and/or performs highly sensitive and confidential administrative, executive secretary, and project management support work for the university president. With a high degree of autonomy, the incumbent coordinates meetings, projects, activities, inquiries and replies for the president’s office.
The Presidential Aide organizes, coordinates and directs the activities of the president’s office; receives visitors, telephone calls, and correspondence directed to the president and makes appropriate referrals; communicates on behalf of and/or serves as a liaison for the president with high-ranking university officials, community leaders and the public; gathers background information or researches key policy/program matters for use by the president; keeps informed of applicable policies, procedures and regulations which affect the president’s office; evaluates priorities and disseminates information from the president to others; initiates and composes correspondence individually and on behalf of the president; ensures that all correspondence conforms to applicable campus or CSU policy and that the grammatical and typographical construction and format are correct. The incumbent also may be assigned responsibility for maintaining the president’s schedule and/or monitoring the budget for the president’s office. Incumbent must be aware of the President’s priorities at all times and have an in-depth knowledge of the functions of the president’s office as related to the overall campus environment.
QUALIFICATIONS: Requirements include five years of progressively responsible work experience as a secretary, executive secretary, or staff assistant which has demonstrated the knowledge and abilities listed below; or a combination of education and experience which demonstrates that the applicant has acquired the knowledge and abilities listed below. This position requires thorough knowledge of modern equipment, office practices and procedures and business arithmetic, grammar, spelling, and punctuation and thorough knowledge of principles and techniques of organization, administration and management as well as organizational structure, functions and activities of higher education.
Must have the ability to manage multiple assignments; prioritize and set deadlines, complete projects on schedule; identify appropriate applications of a wide variety of complex written policies and procedures; apply a high degree of judgment, discretion and initiative in coordinating activities associated with the president’s office such as meetings, projects, executive personnel searches; reply to inquiries; gather information, conduct research, and prepare reports, letters, and policy statements; handle highly confidential and sensitive matters; communicate with the president appropriately; use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures; establish and maintain effective working relationships with high ranking campus administrators, community leaders, and the public; manage the president’s appointment calendar; maintain the budget; coordinate and evaluate the work of clerical and/or secretarial personnel assigned to the president’s office; read and write at a level appropriate to the duties of position; work effectively and establish and maintain cooperative working relationships with a diverse population of faculty, staff, and others; adjust to change (e.g., work environment, technology); function cooperatively and productively as a member of a unit; and demonstrate ability to perform assigned duties. Must be able to keyboard at a corrected rate of 45 wpm is required. A current, valid typing certificate (less than one year old) must be submitted with the application. CSU, Chico employees currently in non-typing positions must submit a current typing certificate with the application.
SPECIAL REQUIREMENTS: This position requires a successful fingerprint clearance.
PREFERENCES: Preference will be given to applicants with five years progressive executive clerical experience and demonstrated leadership ability.
AVAILABLE: ASAP
SALARY: $3,575 – $4,950 per month (exempt), with benefits, including tuition fee waiver
(if eligible).
New employees are typically hired at the beginning of the salary range.
CLOSING DATE: Application review begins after July 27, 2009 and will continue until the position is filled.
APPLICATION REQUIREMENTS: This position requires submission of:
• A standard CSU, Chico application
• Supplemental Questionnaire
• Cover Letter
• Résumé
• Current, valid keyboarding certificate
• Two letters of recommendation (preferred)
Download the application and supplemental questionnaire from the Web at www.csuchico.edu/hr/vacancies.shtml.
Staff Human Resource Services Summer Office Hours: Monday – Thursday, 7:00 AM – 5:30 PM.
Application materials and information regarding open positions
are available in the Staff Human Resource Services Office.
Applications (including faxed or emailed copies) must be received in the Staff Human Resource Services Office
by 5:00 PM on the closing date of the recruitment. Postmarks will not be accepted.
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Faxed/emailed application packets will only be accepted to hold a place in the applicant pool. Fax: 530-898-5120.
Faxed/emailed documents MUST promptly be replaced by original documents either in person or through the postal mail.
An annual security report disclosing crime statistics for California State University, Chico can be obtained by contacting the Chico State University Police Department (530-898-5555) or by accessing the following Website: http://www.csuchico.edu/up.
The status, time base, and length of temporary appointments may be changed at the University’s discretion.
NOTE: CSU, Chico is required by federal law to hire only persons authorized to work in the United States. To comply with the Immigration Reform and Control Act of 1986, all new employees must provide proof of identity and authorization to work within three (3) days of starting employment.
CSU, Chico does not discriminate on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, age, or disability. Qualified applicants with a disability will receive reasonable accommodation during any phase of the selection process providing such request is made to the Human Resources Office at least five working days in advance.
Fair Share Fees: With the passage of Senate Bill 645, employees holding positions subject to a collective bargaining agreement will be required to pay fair share fees to the representing employee organization. Fair Share fees are mandatory deductions. The amount of fair share fees varies by employee organization and is based upon a percentage of each employee's current gross wages.
GENERAL INFORMATION: A multicultural community with a population of 105,080, Chico is located in the Sacramento Valley near the foothills of the Sierra Nevada’s. Convenient to Sacramento, the San Francisco Bay Area, the Lake Tahoe region, and many state and national parks, Chico retains the charm of a small town while offering excellent medical services, a fine school system, and many cultural attractions. Bidwell Park, the second largest municipal park west of the Mississippi, extends from the city center along a creek, deep into the foothills and canyons. Several publications have highlighted the community of Chico, including one that identified Chico as one of the fifty best towns in the United States, and another named Chico "America's Best Bike Town." The cost of living in Chico is comparable to moderate-size Midwestern cities. More information about CSU, Chico and the Chico community can be found at www.csuchico.edu and www.csuchico.edu/life_in_chico.shtml.
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