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Assistant to the Assistant Vice Chancellor for Human Resources
Job Category:   Administrative/Clerical
Unit:   Human Resources
Position Code:   SHR4414A
Status:   Filled
Closing Date:   02/13/2013
Salary:   $33,200-$41,300
Location:  
 
Background check:   Background check and fingerprinting may be required
 
Description:  

The University of California, Merced is the newest and tenth campus of the University of California system and the first American research university built in the 21st century. With close to 6,200 students, UC Merced has planned for additional student growth until we reach an enrollment of approximately 25,000 students. With undergraduate, graduate, and PhD programs, plans for a future medical school program, partnerships and community involvement, the UC Merced campus is continually evolving, requiring talented, knowledgeable and dynamic educators, researchers, management and staff.

The Assistant to the Assistant Vice Chancellor for Human Resources provides technical, administrative and clerical support to the Assistant Vice Chancellor for Human Resources and as time allows, to the Human Resources Unit in general. Researches and compiles information, develops and maintains spreadsheets, maintains department metrics, prepares reports, orders department materials, maintains databases and maintains calendar for AVC. The incumbent in this position interacts with staff at all levels at the UC Merced campus, other UC campuses and the Office of the President. Serves as the Conflict of Interest Coordinator for UC Merced.

The Assistant compiles and arrays spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data. May analyze trends. Applies somewhat complex Excel formulas, pivot tables, and similar functions when necessary.

Responsible for preparation and submission of purchasing requisitions, travel and entertainment reimbursements and office supplies into the Cat Buy system for the unit. Records and tracks all initiated orders from initial order through payment of invoice. Provides follow up with vendors when necessary.

 
Qualifications:   • High school diploma or equivalent experience
• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
• Requires excellent verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• Skill in managing sensitive and confidential information regarding bargaining unit issues.
• High proficiency with Microsoft products to include Excel, Word, PowerPoint and SharePoint
• Demonstrated administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention with high level of professionalism.
• HR experience highly desirable.
 
To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

 
    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at
http://smokefree.ucmerced.edu

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:
http://atyourservice.ucop.edu/forms_pubs/misc/benefits_of_belonging.pdf





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