UC Merced
Left Button
BottomBottom Right
Center Image

Research Administrator 3 (2 positions)
Job Category:   Managerial/Professional
Unit:   Office of Research
Position Code:   SOR4693A
Status:   Filled
Closing Date:   06/15/2013
Salary:   $44,500 - $66,100 Annually. Commensurate with experience.
Location:   Campus Site
Background check:   Background check and fingerprinting may be required

The University of California, Merced is the newest and tenth campus of the University of California system and the first American research university built in the 21st century. With close to 6,200 students, UC Merced has planned for additional student growth until we reach an enrollment of approximately 25,000 students. With undergraduate, graduate, and PhD programs, plans for a future medical school program, partnerships and community involvement, the UC Merced campus is continually evolving, requiring talented, knowledgeable and dynamic educators, researchers, management and staff.

The Pre-Award Proposal Development Administrator can broadly be defined as having a direct working relationship with faculty in their pursuit of research funding .Specifically, the Pre-Award Administrator assists in proposal preparation and is the first-line, go-to person for Principal Investigator's actions related to their research funding. Works on proposals of diverse scope where analysis of data requires thorough understanding of complex regulations. Works on complex proposals that may involve multiple investigators and/or multiple sub-awards. Ability to analyze, interpret and implement University policies and procedures. Excellent communication skills (oral & written), planning, problem-solving, analytical, organizational, project management, and superior customer service skills. Ability to influence and build work relationships among a diverse workforce at all levels. Must possess a learning orientation to changing technology impacting business processes. Advanced personal computer and related software skills, e.g. word processing, spreadsheets, database, data query, Internet, and research administration software packages.

Meet with Principal Investigators to analyze and interpret sponsor guidelines and make recommendations for proposal development and improvement to ensure compliance, competitiveness and fit with sponsor requirements. Review Request for Proposals to ensure appropriate proposal preparation and determine if additional RDS Central Office or other Office of Research involvement or institutional commitment is needed. Maintain familiarity with sponsor trends to be able to assist Principal Investigators in identifying appropriate funding sources.

Partners with Principal Investigators in proposal preparation. Creates and prepares timelines of proposal development activities. Creates and prepares proposal packets and non-technical documents, including budgets and budget justifications, letters of collaboration, faculty biosketches and current and pending information, project management plans, and sub-award documentation. Assure that sponsor forms are completed accurately. Review cost sharing commitments and assists in preparation of necessary cost share forms. Collaborates closely with Post-Award staff and Office of Sponsored Projects to assure compliance in budget and proposal preparation with sponsor and university policy. Collaborate with other departments, institutions, and universities to resolve subcontracting issues relative to proposal submission. Assist Principal Investigators with manual and electronic proposal form development. Coordinates submission of proposals through the Office of Sponsored Projects (SPO) for SPO review and final submission.

Coordinate and/or assist with other activities, special projects, and reports as requested by the Director of Research Development Services.

Applies research administration and research development concepts to review grant/contract proposals. Recommends changes to faculty to increase competitiveness of research funding proposals and to ensure compliance with sponsoring agencies rules and regulations.

Assists with training sessions, as assigned, for faculty and staff on the overall pre-award process as well as relevant key issues/trends in research proposal development and administration.

Qualifications:   • Bachelors degree in related area and/or equivalent experience/training; advanced degree and/or research experience preferred.

• Requires independent judgment and strong organization and communication skills and superior customer service focus across broad and diverse subject areas related to research development and research administration.

• Maintain current knowledge with multiple funding sources and sponsor requirements.

• Requires thorough understanding of research development principles and research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Ability to manage significant volume of transactions and to juggle multiple tasks.

• Thoroughly knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, et cetera.

• Ability to translate technical/scientific concepts into a fundable proposal.

• Ability to work under pressure and to meet external, hard deadlines.

• Excellent, demonstrable computer skills in Excel, database programs, internet searches and web-based research administration and research funding software.
To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

For information on the comprehensive benefits package offered by the University of California visit:

Working at UC Merced
UC Systemwide Jobs
Login to My Jobs
Hiring Manager

People Finder
Our Values
Contact Us