UC Merced
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Administrative Assistant 3
Job Category:   Administrative/Clerical
Unit:   Administration
Position Code:   SADM4728A
Status:   Filled
Closing Date:   06/20/2013
Salary:   $33,200 - $41,300 Annually
Location:   Campus Site
Background check:   Background check may be required

The University of California, Merced, is the newest of the University of California system’s 10 campuses and the first American research university built in the 21st century. With a little more than 7,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor’s, master’s and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. UC Merced is also building the Downtown Campus Center, a $33 million, three-story administrative building in the heart of Merced.

Coordinate daily and long-range activities for the Director of Administration and for the Special Assistant to the Vice Chancellor for Administration (VCA). Manage on-line calendars of appointments, conferences, and travel. Assist organization of documents and databases; coordinate with many work groups, subgroups, and team captains to track follow up/action items. Prepare meeting materials in a timely and professional manner. Prepare travel vouchers, reimbursements and supply requests following University policies and guidelines. Create/maintain systems to coordinate, process, track and distribute complex planning documents. Serve as back up to the Executive Assistant to the VCA acting as primary communication for the VC. Organize and file materials, most of a confidential nature.

Qualifications:   • Associates Degree or equivalent combination of education and experience.

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.

• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.

• Requires interpersonal and work leadership skills.

• Skill in managing sensitive and confidential information.

• Requires solid background in an executive administrative office.

• Proficiency in working with computers, word processing, presentation, spreadsheet, database, calendar, email and internet programs.

• Knowledge of UC Policies and Procedures preferred.
To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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