The University of California, Merced is the newest and tenth campus of the University of California system and the first American research university built in the 21st century. With close to 6,200 students, UC Merced has planned for additional student growth until we reach an enrollment of approximately 25,000 students. With undergraduate, graduate, and PhD programs, plans for a future medical school program, partnerships and community involvement, the UC Merced campus is continually evolving, requiring talented, knowledgeable and dynamic educators, researchers, management and staff.
The mission of Graduate Student Services (GSS) is to provide coordinated services, events, information and support to enhance and enrich the educational experience of UC Merced graduate students. GSS aims to provide intellectual and social assistance to graduate students through a collaborative campus-wide effort, with the goal of helping students achieve a successful work-life balance, develop professional and personal leadership skills, overcome barriers, and build connections to campus resources, fellow graduate students, faculty and staff. The Administrative Assistant is supervised by the GSS Administrative Officer and works closely with the Coordinator of GSS to provide administrative, budgetary and event support. This is a critical position that supports and coordinates the day-to-day operations of the unit.
Under the supervision of the GSS Administrative Officer, administrative responsibilities include directing phone calls and assisting callers; accurately take and deliver messages; schedule and reserve meetings and conference locations; maintain calendars; copying, faxing, scanning; correspondence, report and form preparation; maintain and update websites and forum and the via Content Management System; compile statistical information using database and spreadsheet programs; communicate effectively to campus constituents; attend campus-wide meetings as needed.
Under the supervision of the GSS Administrative Officer, budget support responsibilities include performing budget analysis and preparing detailed monthly, quarterly and annual budget reports; administering purchasing process and procedures, tracking spending, processing expenses and reconciling accounts; prepare purchase orders, vendor invoices, direct charges, check requests, fund transfers, and other accounting forms as needed; prepare travel requests, conference registration forms and travel advances; prepare and process travel vouchers and claims; compile statistical information using database and spreadsheet programs.
Under the supervision of the GSS Administrative Officer, event support responsibilities includes coordination of activities and events; oversight of event location reservations, facilities requests, catering and vendor coordination; event organization such as check-in, set up and tear-down and serving as a back-up event staff, when needed.