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Substantive Change (Graduate) and Assessment Coordinator (Proj Policy Analyst 3 or 4)
Job Category:   Managerial/Professional
Unit:   EVC Office
Position Code:   SEVC7258A
Status:   Filled
Closing Date:   Open until filled. Applicant screening will begin 6/15/2017
Salary:   Commensurate with Education and Experience
Location:   Campus Site
Background check:   Background check and fingerprinting may be required

• Cutting-edge sustainability and clean energy focus.
• Outstanding benefits with significant paid time off.
• A culture of collaboration that is mission-driven.
• Radically fast, high-performance super computing capabilities.
• An affordable and welcoming community that promotes a quality life and true balance.
• Once-in-a-lifetime opportunity to put your mark on and be a part of a budding Top Tier Research University.

The University of California, Merced is the newest and tenth campus of the University of California system and the first American research university built in the 21st century. With approximately 7,300 students, UC Merced has planned for additional student growth until we reach an enrollment of approximately 25,000 students. With undergraduate, graduate, and PhD programs, plans for a future medical school program, partnerships and community involvement, the UC Merced campus is continually evolving, requiring talented, knowledgeable and dynamic educators, researchers, management and staff.

Working with faculty and staff across the institution, the Graduate Assessment and Substantive Change Coordinator uses his/her skills as a seasoned, experienced professional to support development, implementation and continuous advancement of graduate-level assessment of student learning and success at program and institutional levels. In collaboration with the campus Accreditation Liaison Officer (ALO), the incumbent also ensures campus compliance with the expectations of UC Merced’s accreditor, the WASC Senior College and University Commission (WSCUC), by facilitating campus response to Substantive Change-related issues, particularly with respect to graduate education.

Applying professional knowledge of the graduate academic environment at a research university and related assessment practices, the coordinator facilitates the development and implementation of graduate program assessment with a focus on student learning and success and its use in program and institutional planning. Correspondingly, the coordinator facilitates the development and review of substantive change proposals, related assessment materials at program, divisional, and institutional levels. This includes drafting proposal narrative as well as related supporting materials. The coordinator helps to integrate these activities into institutional-level planning and decision-making processes in support of educational and institutional effectiveness, by summarizing results, drafting reports and proposals, assessing practices and proposing improvements, developing process, and working with institutional stakeholders to enable adoption.

In general, this position engages highly complex issues that affect the success of the academic and research mission. In addressing these issues, the Coordinator executes in-depth evaluations of variable factors and applies advanced operational concepts and understanding of organizational objectives while exercising judgment in selecting methods, techniques and evaluation criteria for obtaining results.

Key Responsibilities:
For faculties, administration and the institution, provides highly complex analyses addressing institutional and program-level needs for data describing student learning, student success, and resources and in consideration of the policies and requirements of the UC system and of WSCUC. Facilitates program and institutional academic planning for new graduate programs, particularly as relates to program assessment (annual and periodic) and WSCUC related substantive change expectations.

Develops and coordinates policy communications; formulates strategies for education, adoption, and execution of policies related to academic assessment and WSCUC.

Develops and advocates solutions to system issues, including developing and administering new systems, policies, processes, or programs. Proposes, leads, directs and/or participates on policy and planning committees and working groups that address institutional assessment (annual and periodic) and accreditation-related needs.

Provides analyses for complex budget, financial, academic, data, systems and resource projects working directly with all levels of managers.

Researches and summarizes best practices in field of assessment of graduate student learning and success, including supporting organizational practices. Researches organizational structures, policies and procedures and summarizes best practices in field.

Develops proposals and recommendations to guide and support a broader strategic direction for the organization in relation to assessment and accreditation related needs.

Collaborates with departments and divisions, such as graduate division, IRDS, and budget, to coordinate the development, implementation and monitoring of new academic programs and related planning processes.
This includes the development of proposals for new programs, implementation of assessment processes for newly established programs, the use of assessment results to inform program and institutional planning, and improvements to these processes.

Makes high level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy in order to negotiate with or persuade officials to adopt the proposed solution.



For a Project Policy Analyst 3:
• Bachelor's Degree and 3 years of directly related experience in higher education performing duties relevant to this position preferably in assessment or accreditation program. (1 year of experience is required with a relevant Master's Degree; no experience is required with a related Ph.D)

For a Project Policy Analyst 4:
• Bachelor’s Degree and 7 years of directly related experience in higher education performing duties relevant to this position in assessment or accreditation program. (5 years of experience is required with a relevant Master’s Degree; 3 years of experience is required with a related Ph.D.)

• Knowledge of higher education accreditation process.

• Experience with and knowledge of graduate educational programming, including the purpose and meaning of post-baccalaureate degrees and measures of success, including key performance indicators.

• Strong analytical/problem-solving skills with a particular focus on institutional process, procedures, organizational learning, and the development and use of qualitative and quantitative data to inform planning and decision making processes.

• The ability to adapt approaches to fit context and culture.

• Strong written and oral communication skills, including the ability to write to institutional and external audiences.

• Strong interpersonal skills to communicate effectively with faculty, staff, and institutional leadership.

• Small to mid-level project management skills.

• Ability to multi-task with demanding timeframes.

• Ability to use discretion and maintain all confidentiality.

• Knowledge of program-level outcomes assessment, including that of graduate programs, with a focus on purpose, strategies, types of evidence and their uses, analysis and use of results to inform planning.

• A working understanding of related campus policies and procedures is required.

• Ph.D. in relevant assessment or accreditation program area.

• Thorough knowledge of academic and administrative planning processes, protocols and procedures, as we well as thorough knowledge of substantive change related expectations, including those of the campus' regional accreditor, WSCUC.
To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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