UC Merced
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University Registrar
Job Category:   Managerial/Professional
Unit:   Registrar's Office
Position Code:   SRO8254A
Status:   Closed
Closing Date:   08/13/2018
Salary:   $110,000 - $120,000
Location:   Campus Site
Background check:   Background check is required

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 8,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

• Cutting-edge sustainability and clean energy focus.
• Outstanding benefits with significant paid time off.
• A culture of collaboration that is mission-driven.
• Radically fast, high-performance super computing capabilities.
• An affordable and welcoming community.
• Once-in-a-lifetime opportunity to put your mark on a growing Research University.


Serves as the University Registrar for the campus. Advises campus leadership on curriculum planning and classroom scheduling and utilization matters, enrollment, student information systems and technical solutions, student services, student fees, and academic policy development, implementation, and administration related to all students. Ensures best practices in the delivery of registration, enrollment, curriculum management, and electronic student record-keeping. Responsible for compliance with internal and external regulations, including the University of California (UC), State and Federal (FERPA) laws and policies pertaining to records security and privacy rights of students.


1) Leads the Office of the Registrar both in strategic direction and in its complex operations that are critical to fulfillment of the institution's academic mission. Determines strategic policy initiatives to mitigate trends and controls all central student records. Develops, designs, tests, implements, and refines Registrar-related policies, processes, and strategies to support Academic Senate actions and campus constituencies’ service needs. Ensures compliance of Registrar-related functions and business processes with Federal, state, University regulations and policies as well as American Association of Collegiate Registrar & Admissions Officers (AACRAO) standards. Oversees custodianship of student records, data, and reporting for internal and external constituencies and serves as campus resource for issues related to the confidentiality of students' education records and Family Educational Rights and Privacy Act (FERPA) compliance. Ensures security of private student information.

2) Advises campus senior management and the Academic Senate on formulation and administration of policies and procedures related to student registration, enrollment in courses, classroom utilization and management, academic history and records, grading, program and graduation requirements and the conferral of degrees, residency requirements, and disclosure of student information. Participates with senior management and faculty in planning for academic policies and programs affecting students in graduate and undergraduate programs.

3) Provides oversight, direction and approval of budgets for the Office of the Registrar. Makes decisions on performance, salary actions, hiring, and other human resources-related issues of managed staff. Oversees the management of operations and provides leadership and coaching to subordinate managers and/or supervisors. Oversees operations responsible for the creation, accuracy, integrity, and protection of academic records; provision of effective academic classroom scheduling practices; efficient use of academic facilities; effective enrollment systems, practices, and reporting; and timely and accurate fee assessment including California State residency determination and veteran status determination and certification.

4) Evaluates new information systems and enhancements to continuously create scalable solutions as well as to improve business processes and the delivery of Registrar services. Negotiates and coordinates with UC system and UC campus departments in the development of common IT systems and interfaces. Provides direction in the short- and long-range planning and implementation of campus student information systems and associated applications and tools. Oversees stewardship of institutional student information systems student data, functionality, and security as well as student information system services and third party vendor solutions that attract, serve, and retain students.

5) Represents the campus to donors, student groups, and the media on student record and privacy issues. Maintains an active role in professional meetings, organizations, and committees associated with the responsibilities of the position, including vendor strategic partnerships and relationships, campus building advisory committees, and the University of California Registrars' Council.


Qualifications:   EDUCATION

- Bachelor's and Master's degrees in related area as well as at least five years of progressively responsible related experience.

- Doctoral degree preferred.


- Advanced knowledge of academic programs, policies, processes, and operations in a large public research university.

- Advanced knowledge of Academic Senate regulations, including student registration, course enrollments, curriculum management, recording of grades, awarding of degrees, and maintenance of student records.

- Advanced knowledge of Federal and California laws and University of California policies pertaining to the privacy rights of students and access to student information.

- Strong skills in evaluating proposed changes to information systems in connection with business practices, and ensuring implementations are managed with proper internal controls and audits for smooth transition.

- Advanced knowledge of information systems technology, including electronic processing functions, electronic storage and retrieval of data, instructional technology to support classroom activities, and e-learning platforms.

- Experience with performance improvement methodologies. Strategic, analytical, and interpersonal skills to successfully introduce new operations and customer service programs and processes.

- Advanced skills in creative problem solving, collaboration, change management, and shaping organizational effectiveness. Strong skills in conflict resolution and collaborative problem solving. Ability to effectively influence in challenging or charged situations.

- Advanced knowledge of University policies, processes, and procedures related to budget, accounting, human resources, IT, and student services.

- Demonstrated flexibility and agility in responding quickly to student services technical or other problems that have critical impact on campus and external constituencies as well as on campus operational processes.
To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.

For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct.

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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