UC Merced
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Accountant 4 (Payroll)
Job Category:   Managerial/Professional
Unit:   Business and Financial Services
Position Code:   SBFS9113A
Status:   Closed/Cancelled
Closing Date:   11/18/2019
Salary:   $75,000
Location:   DCC - Downtown Campus Center
Background check:   Background check and fingerprinting may be required

The University of California, Merced, is a public, land-grant institution created to serve the communities of the San Joaquin Valley, the State of California, the nation and the world through excellence in education, research and public service.

These principles reflect our ongoing efforts to increase access and inclusion and to create a community that nurtures lifelong learning and growth for all of its members. We encourage every member of the UC Merced community to join us in our collective pursuit of these principles:

• We recognize and celebrate the identities, values and beliefs of our community.

• We affirm the inherent dignity and value of every person while cultivating a campus climate rooted in mutual respect and compassion.

• We uphold the right to freedom of expression and encourage a culture of dialogue, understanding, and civility in all interactions. We seek to create a campus where a rich tapestry of ideas is shared, collaboration is embraced, and innovation is promoted.

• We pursue excellence in teaching and learning through contributions from all community members fostering a culture of open exchange.

• We promote opportunities for active participation and leadership in our communities.

• We champion civic engagement, environmental stewardship, research and teaching that connect theory and practice to learning and doing.

• We take pride in building, sustaining and sharing a culture that is founded on these principles of unity and respect


Uses advanced accounting concepts and organizational objectives to resolve highly complex issues. Regularly works on highly complex accounting assignments that are of diverse scope requiring analysis of identifiable factors using multiple accounting and financial sources. Demonstrates good judgment in selecting methods and techniques for obtaining solutions, completing analysis and developing recommendations. Normally receives little instruction on day-to-day work, with general instructions provided on new or unique accounting assignments. Interacts with senior internal and external contacts on matters of some significance to the accounting organization.


1) UC Path – Review all reports received from UCPath & UCLA Financial System to ensure accounting accuracy and reporting in the financial system. Perform monthly reconciliations between UCPath and the general ledger identifying and resolving any out-of-balances. Work with UCLA and UCPath to make appropriate corrections and process necessary journals. Prepare responding journals received from UCOP for UC Merced activity and assessments and prepare campus journals as necessary. Coordinate with our campus partners to ensure the necessary corrections are put in place for transactions redirecting to suspense by monitoring UCPath Suspense accounts. Support and respond to questions from departments, coordinating resolution of issues involving other departments or functions or reporting needs. Review and address any needs for reports from UCPath data that have not been created. Provide support and guidance for preparing UCPath Cognos reports by understanding the UCPath table and payroll information. Working with HRPC and departments, update financial statement chart fields as necessary to ensure payroll transactions can be processed through UCPath. Create and review desk procedures as necessary.

2) Payroll Related Activity & Reconciliations – Perform all tasks associated with Consolidated Benefit Rate (CBR), General, Automobile, Employment Liability (GAEL), Compensated Absences, and Vacation accruals. Maintain CBR rates by reviewing assessments quarterly to plan for future CBR employee group rate adjustments and respond to campus inquiries from administrative and research staff. Complete CBR mitigation for Sponsored Projects to review severely impacted grants with the implementation of the CBR rate. Complete monthly reconciliation of CBR totals to actuals based on reports from UCOP and process all journals required. Annually, establish campus Department GAEL rates and submit to UCPath. Complete monthly review of GAEL rates to ensure posting to correct account for grant activity and process journals as necessary. Process journals monthly to respond to UCOP charges for GAEL. Reconcile GAEL account monthly. Compensated Absences and Vacation Accruals - Coordinate with the Office of the President and internal business partners to review and process related journals and reconciliations in preparation for fiscal year closing requirements. Reconcile vacation leave assessments quarterly to monitor vacation usage assessments and update Vacation Accrual rate as needed. Coordinate with the Office of the President and internal business partners to review and maintain rates as necessary. Establish/adjust rates as necessary for payroll activity. Create and review desk procedures as necessary. 10% Facilities and Administrative Cost Rates – Understand all policies, guidelines, and federal government requirements for the Facilities & Administrative Cost rates. Prepare/update and submit UC Merced’s Indirect Cost Rate proposal and University Disclosure Statement as required per the Federal Government. Interact/participate in reviews/meetings with UC Merced Research and Federal Cognizant agency for rates and submissions as necessary. Review and analyze financial expenditure data to maintain cost pool and base data used to calculate the campus indirect cost rate. Audit and review of overhead costs and reconciliation to rates. Perform trend and projection analysis for future rates and trends in research spending.

3) Financial Management - General Accounting – Applies advanced accounting concepts to perform highly complex technical analysis. Provides general guidance and support to campus partners related to appropriate accounting principles and polices. Serves as back up for general departmental training. Understands the Financial System and fund accounting principles to post journals and perform reviews and reconciliations. Provides support with other departmental tasks and duties as assigned.


Qualifications:   - Bachelor's degree in Accounting, Finance, Business or related area AND five (5) years of progressively responsible related experience or equivalent training and experience.

- Master of Business Administration or related advanced degree AND at least three (3) years of progressively responsible related experience (preferred).

- Advanced knowledge of accounting function.

- Ability to extract, verify, and compile accounting information from multiple sources to complete work assignments.

- Advanced ability to effectively present complex accounting and finance related information verbally and in writing.

- Advance experience using financial transactions and systems, as well as related policy, accounting, and unique regulatory compliance requirements.

- Advanced knowledge of common desktop / web applications.

- Advanced knowledge of analytical procedures used in accounting project of complex scope.

- Understanding of the interrelationship between procedures and desired results.

- Ability to perform fund and account reconciliations.

- Ability to consult with internal clients as a subject matter expert in the related tasks associated with this position. Ability to master the related technology, tools and systems (Cognos, UCPath, PeopleSoft, etc.), associated with this position.

- Highly skilled in Microsoft Office tools and applications.

To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

    The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy: https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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