UC Merced
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Assistant Director of Protocol & Special Events
Job Category:   Managerial/Professional
Unit:   External Relations
Position Code:   SSER9164A
Status:   Closed
Closing Date:   Review of applications will begin on 09/27/19 and continue until the position has been filled
Salary:   $75,000 - $80,000
Location:   DCC - Downtown Campus Center
Background check:   Background check is required

The University of California Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With nearly 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design, and supports the economic development of Merced and the region.

In Fall 2016, UC Merced broke ground on a $1.3 billion public-private partnership that is unprecedented in higher education. The Merced 2020 Project will nearly double the physical capacity of the campus by 2020, enhancing academic distinction, student success and research excellence. In 2018, UC Merced opened the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

About the Job:

The Assistant Director manages highly complex events and ceremonies with high visibility that involve influential or important friends or members of the campus community including commencement ceremonies and donor cultivation and stewardship events. In collaboration with the other members of the Office of Protocol and Special Events, the incumbent plans and coordinates event services necessary for the successful production of commencement events, working with other campus partners throughout the university as needed. Manages events that have a large organizational and community impact, require technical expertise because of the nature of the guest list, specific considerations such as security concerns, and/or a high consequence of error.

Key Responsibilities:

- Conducts comprehensive event planning for complex large scale events and commencement ceremonies, including conception, design, development, coordinator, implementation and post-event evaluation.
- Manages the commencement budget and directs multiple service contractors and subcontractors.
- Works with other offices and academic departments to create a comprehensive commencement and/or event experience for the students, faculty and/or parents and university guests that reflects positively on the university and its mission.
- Debriefs with campus partners post-events which includes final event reporting and opportunities for continuous improvement.
- Develops and ensures health, safety, and security protocols.


Qualifications:   • Bachelor's degree in related area and 5 years of related experience or 9 years equivalent experience / training.

• Advanced knowledge of concepts, principles and best practices of event planning and public relations, including design, organization and production of complex events.

• Knowledge and skills to apply event management principles, practices and techniques in support of effective event management, particularly high visibility, high impact, high risk events. Advanced long-range planning, project management and organizational skills.

• Advanced interpersonal communication skills to build and maintain relationships at all organizational levels and with a variety of publics.

• Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction for fundraising events. Skill in effectively providing donor stewardship.

• Advanced judgment, decision-making and problem recognition / avoidance / resolution skills.

• Proven success in exercising sound independent judgment. Ability to maintain confidentiality, and act with tact and discretion with sensitive information.

• Advanced skill in meeting goals and objectives within budget and time constraints.
• Proven ability to view tasks from varying perspectives. Ability to integrate day-to-day operational knowledge and recommend effective short and long-term policies and procedures.

• Proven skills to apply principles of personnel management to plan, organize, motivate staff and volunteers.

• Proven experience in providing guidance and advice in all aspects of program planning, implementation and evaluation.

• Experience developing accurate program budgets; ability to forecast expenses and income. Advanced knowledge in successfully leading university ceremonies including commencement including managing event staff, campus partners and outside contractors.

Preferred Qualifications:

• Advanced knowledge of the campus, including its vision, mission, goals, objectives, achievements and infrastructure.

• Advanced skills in guiding and mentoring less experienced staff.

• Proven experience and knowledge in effective contract negotiation and strategies.
To Apply:   Click on the link below to use our new on-line application system.

If you do not have internet access you may mail your application, resume, and cover letter to: University of California, Merced, 5200 North Lake Rd., Merced CA 95343. Please list the job number on the subject line.

NOTICE: This position is not open. We are not accepting applications at this time.

    The University of California is an Equal Employment Opportunity/Affirmative Action employer and invites applications from all qualified applicants, including women, minorities, veterans, and individual with disabilities, who will enrich the teaching, research and public service missions of the university. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy: https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction

As of January 1, 2014 the University of California, Merced will be a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at

E-Verify: Effective September 8, 2009, all employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information

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